Description

Overview:

Elevate your auto workshop’s safety standards with our Ultimate Mechanical Auto Workshop Safety File Kit. This meticulously crafted template is designed to meet all your safety documentation needs, ensuring comprehensive coverage and compliance with industry regulations.

Key Features:

• Dual Environment Coverage: Separate sections for Office and Workshop Site environments, providing tailored safety measures across all business operations.
• Detailed Indexing: Every document is indexed for easy access, from company documentation and appointment letters to risk assessments and safety meetings.
• Preparedness: Stay ahead with dedicated COVID-19 documentation, including risk assessments and safety procedures.
• Policies & Procedures: In-depth policies, safe working procedures, and method statements for both office and site environments.
• Training & Meetings: Integrated sections for internal training, toolbox talks, and safety meetings.
• Regulatory Adherence: Stay compliant with detailed sections on OHS Act and other relevant regulations.

Ideal For:

• Mechanical Auto Workshop Safety Compliance: Perfect for companies aiming to maintain top-tier safety standards.
• Business Safety Structuring: Ideal for businesses seeking a structured and detailed safety documentation template.
• OHS Regulations Compliance: Essential for companies wanting to ensure full compliance with Occupational Health and Safety regulations.

What’s Included:

• Comprehensive Office & Workshop Site Environment Safety Documentation
• Editable documents in Microsoft Word and / or Excel formats (soft copies)
• Immediate download access upon payment completion

Why Choose Our Kit?

Our safety file kit is designed to simplify the process of maintaining high safety standards in your auto workshop. With easy-to-edit documents and a user-friendly structure, it’s never been easier to ensure your business meets all safety and compliance requirements.

Index (All listed below is included in the kit)

0.Company and Employee Supporting Documentation

    0.1 Company Supporting Documentation
        Insert Company Profile (optional)
        Insert insurance Documentation
        Insert legal Registration and Sars Documentation
        Insert letter of good standing

    0.2 Employee Supporting Documentation
        Insert Medical Records (if use optional)
        Insert Training certificates
        Insert workers emergency contact details
        Insert workers ID's or passports

1.Appointment Letters and Organogram

     1.1 Office Environment 
         Organogram
        1.1.0 CEO
        1.1.1 Assistant To The CEO
        1.1.2 Evacuation Officer
        1.1.3 First Aider
        1.1.4 Health And Safety Committee Member
        1.1.5 Health And Safety Representative
        1.1.6 Incident Investigator
        1.1.7 Risk Assessor
        1.1.8 SHE Committee Chair Person
        1.1.9 Environmental Coordinator
        1.1.10 Ergonomic Risk Assessor
        1.1.11 Facilities Coordinator
        1.1.12 Fire Fighter and Inspector
        1.1.13 Hygiene Inspector

        1.2 Workshop Environment
            Organogram
        1.2.1 Vehicle and Mobile Plant Inspector
        1.2.2 Hazardous Chemical Substances Supervisor
        1.2.3 Hand Tool Inspector
        1.2.4 Personal Protective Equipment Inspector
        1.2.5 Power Tool Inspector
        1.2.6 Evacuation Officer
        1.2.7 First Aider
        1.2.8 Risk Assessor
        1.2.9 Fire Fighter and Inspector
        1.2.10 Competent Person Supervisor Of Machinery
        1.2.11 Assistant To The Competent Person Of Machinery
        Proof of Training and Communication to Workers of Appointment Letters and Organogram

2.Health and Safety Programmes

    2.1 Health and Safety Plan
    2.2 Business Continuity Programme
    2.3 Drug and Alcohol Programme
    2.4 Emergency Management Plan Programme
    2.5 Housekeeping Programme
    2.6 Risk Assessment and Review Programme
    2.7 Smoking Programme
    2.8 Stacking and Storing Programme
    2.9 Toolbox Talks Programme
    2.10 Waste Management Programme
    2.11 Incident & Accidents Management Programme
    2.12 Environmental Programme
    2.13 Hazardous Chemical Substance Programme
    2.14 Personal Protective Equipment Programme
    Proof of Training and Communication to Workers of Health and Safety Programmes

3.Policies

    3.1 SHE OHS Policy
    3.2 Business Continuity Policy
    3.3 Drug and Alcohol Policy
    3.4 Emergency Management Policy
    3.5 Housekeeping Policy
    3.6 Risk Policy
    3.7 Smoking Policy
    3.8 Stacking and Storing Policy
    3.9 Waste Management Policy
    3.10 Environmental Policy
    3.11 Incident Management Policy
    3.12 Environmental Policy
    3.13 Hazardous Chemical Substance Policy
    3.14 Disease & Illness, Covid-19 Policy
    3.15 Quality Policy
    Proof of Training and Communication to Workers of Policies

4.Risk Assessments

    Baseline Risk Assessment
        Office Baseline Risk Assessment
        Workshop Baseline Risk Assessment
    
Task & Workshop Specific Risk Assessments
        Angle Grinders, Bench Grinders and Saws
        Client, Visitor & Public
        Compressed Air
        Confined Spaces
        Diesel or Petrol
        Dust Generation
        Electricity, Fire, Explosion, Chemicals
        Exposure to Noise
        Falling Objects
        Fire on Site
        First Aid
        Flammable Materials
        General Chemicals
        Hand Tools
        Manual Handling
        Material Storage
        Mechanical Workshop Risk Assessment
        Office Environment – Welfare & Storage
        Plant and Transport
        Power Tools
        Toxic Materials
        Use of Arc Welding Equipment
        Use of Portable Electrical Equipment
        Vehicles Movement On Site
        Waste Materials
        Welding
        Working Alone
    Proof of Training and Communication to Workers of Risk Assessments

5.Safe working Procedures and Method Statements

    5.1 Office Environment
        Computer Workstation SWP
        Door Safety SWP
        Electrical Office Safety SWP
        Ergonomics Video Display Terminals SWP
        Fan Safety SWP
        Fire in Office SWP
        First Aid SWP
        General Chemicals SWP
        General Rules in Office SWP
        Housekeeping SWP
        Manual Handling of Office Equipment SWP
        Moving of Office Furniture SWP
        Office Environment – Welfare & Storage SWP
        Paper Cutter Shredder SWP
        Photocopies Paper SWP
        Safe Keyboard Use SWP
        Sharp Objects SWP
        Stacking and Storage SWP
        Stair Safety SWP
        Stapler Safety SWP
        Unloading of Vehicles SWP
        Waste Materials SWP
        Working Alone SWP

    5.2 Workshop Environment
        Angle Grinders, Bench Grinders and Saws
        Client, Visitor & Public
        Compressed Air
        Confined Spaces
        Diesel or Petrol
        Dust Generation
        Electricity, Fire, Explosion, Chemicals
        Exposure to Noise
        Falling Objects
        Fire on Site
        First Aid
        Flammable Materials
        General Chemicals
        Hand Tools
        Manual Handling
        Material Storage
        Mechanical Workshop SWP
        Office Environment – Welfare & Storage
        Power Tools
        Toxic Materials
        Use of Arc Welding Equipment
        Use of Portable Electrical Equipment
        Vehicles Movement On Site
        Waste Materials
        Welding
        Working Alone
    Proof of Training and Communication to Workers of Safe Working Procedure Method Statement

6.Registers, Checklists and Inspections

    6.1 Checklists and Inspections
        Daily Handtools Checklist
        Daily PPE Checklist
        Daily Vehicle Inspection Checklist
        Ergonomics Checklist
        Fire Extinguisher Equipment Checklist
        Fire Extinguishers Checklist
        First Aid Box Checklist
        Housekeeping Checklist
        Portable Electrical Tools Checklist
        Workplace OHS Inspection Checklist

    6.2 Registers
        Fire Extinguisher Register
        Fire Fighting Equipment Monthly Register
        First Aid Box Register
        Handtools Register
        Mechanical Equipment Repairs Log Book
        Personal Protective Equipment On Hand & Issued Register
        Power Tools Register
        PPE Register
        Stacking and Storage Monthly Register
        Stacking
        Vehicle Register
        Visitor Access Control Register
    Proof of Training and Communication to Workers of Registers, Checklists and Inspections

7.Toolbox Talks and Inductions

    Commandments for Safety Induction with Register
    Company Safety Rules Induction with Register
    Multi Toolbox Talks
    Office Safety Toolbox Talks and Induction with Register
    Proof of Training and Communication to Workers of Toolbox Talks and Inductions

8.Material Safety Data Sheet (MSDS)’s

    Bleach example
    HANDY ANDY WHITE 120203 example
    Insert applicable ones here
    MSDS 008. HANDY ANDY PINK 120203 example
    MSDS 011. Sunlight Liquid example
    Proof of Training and Communication to Workers of MSDS's 
    Sunlight Liquid example

9.Permits

    Hot Work Permit
    Proof of Training and Communication to Workers of Permits

10.Training

    Record of Training of Office Appointed Structure
    Training Matrix

11.Covid-19 Safety

    COVID-19 Coordinator Appointment
    COVID-19 Programme
    COVID-19 Risk Assessment
    Proof of Training and Communication to Workers of Covid-19 Safety

12.Safety Meetings

    Meeting Report
    Standard Safety Meeting Minutes
    Standard Safety Register

13.Daily Safety Task Instruction (DSTI)

    DSTI Awareness Training
    DSTI Register
    DSTI Template

14.Disciplinary

    Disciplinary Discharge Letter
    Disciplinary Final Warning
    Disciplinary Investigation
    Disciplinary Warning Form
    Disciplinary Written Warning
    Notification Of A Disciplinary Investigation

15.Legislation, WCL and Annexures (Free)

    Driven Machinery Regulations, 1988
   Environ Reg for Workplaces, 1987
   Ergonomics Regulation 2019
   Facilities Regulations 2004
   General Administrative Regulations, 2003
   General Safety Regulations, 1986
   Occupational Health and Safety Act

Note : If you require any additional documentation you can’t find here, let us know and we can compile it for you. Email us: info@grisk.co.za