Description

SECURITY Company Safety File Template

Comprehensive Office & Site Environment Safety Documentation

Ensure the utmost safety and compliance in both office and site environments with the SECURITY Safety File template. Designed meticulously for businesses that prioritize health, safety, and environmental standards, this template is an essential tool for streamlining documentation and ensuring regulatory adherence.

Key Features:

• Dual Environment Coverage: Separate sections for Office and Site environments, ensuring comprehensive safety measures across all business operations. Part one and Part two.
• Detailed Indexing: From company documentation, appointment letters, and risk assessments to safety meetings and OHS Act regulations, every aspect is indexed for easy access.
• Preparedness: Stay ahead with dedicated COVID-19 documentation, risk assessments, and safety procedures.
• Policies & Procedures: In-depth policies, safe working procedures, and method statements tailored for both office and site environments.
• Training & Meetings: Integrated sections for internal training, toolbox talks, safety meetings, and more.
• Regulatory Adherence: Stay compliant with detailed sections on OHS Act and regulations.

Ideal For:

• SECURITY companies aiming for top-tier safety standards.
• Businesses seeking a structured and detailed safety documentation template.
• Companies wanting to ensure compliance with OHS regulations.

Documents are soft copy and in either Microsoft Word or Excel formats. Once payment is complete you will be redirected to instantly download the files you purchased. Everything listed below in Index are included in the Security Company Safety File Template. Easy to edit. 

INDEX (Part One)

OFFICE ENVIRONMENT FILE

1. COMPANY & EMPLOYEE SUPPORTING DOCUMENTATION
COMPANY SUPPORTING DOCUMENTATION
INSERT HERE
EMPLOYEE SUPPORTING DOCUMENTATION
INSERT HERE

2. APPOINTMENT LETTERS AND ORGANOGRAM
SHE-APN-A01 ASSISTANT TO THE CEO
SHE-APN-A02 EVACUATION OFFICER
SHE-APN-A03 FIRST AIDER
SHE-APN-A04 HEALTH AND SAFETY COMMITTEE MEMBER
SHE-APN-A05 HEALTH AND SAFETY REPRESENTATIVE
SHE-APN-A06 INCIDENT INVESTIGATOR
SHE-APN-A07 RISK ASSESSOR
SHE-APN-A08 SHE COMMITTEE CHAIR PERSON
SHE-APN-B01 ENVIRONMENTAL COORDINATOR
SHE-APN-B02 ERGONOMIC RISK ASSESSOR
SHE-APN-B03 FACILITIES COORDINATOR
SHE-APN-B04 FIRE FIGHTER AND INSPECTOR
SHE-APN-B05 HYGIENE INSPECTOR

3. HEALTH, SAFETY AND ENVIRONMENTAL PROGRAMMES
OHS-CVD-A00 COVID-19 DOCUMENTATION
OHS-CVD-A01 COVID-19 GOV DOCUMENTATION (free)
OHS-CVD-A02 COVID-19 PROGRAMME
OHS-CVD-A03 COVID-19 RISK ASSESSMENT
OHS-CVD-A04 RISK ASSESSMENT CHECKLIST
OHS-CVD-A05 COVID-19 ACCESS CONTROL
OHS-CVD-A06 COVID-19 HOUSEKEEPING AND SANITIZING SCHEDULE
OHS-CVD-A07 COVID-19 COORDINATOR APPOINTMENT
OHS-CVD-A08 COVID-19 COORDINATOR DAILY COMPLIANCE CHECKLIST
OHS-CVD-A09 COVID-19 PPE ISSUE
OHS-CVD-A10 COVID-19 PPE DISPOSAL
OHS-CVD-A11 COVID-19 WORKPLACE PLAN
OHS-CVD-A12 COVID-19 COMPANY VEHICLES
OHS-CVD-A13 COVID-19 ACCESS CONTROL REGISTER
OHS-CVD-A14 COVID-19 SAFE WORKING PROCEDURE ; METHOD STATEMENT
OHS-CVD-A14 OHS COVID-19 NOTICE
BUSINESS CONTINUITY
SHE-BCP-A01 BUSINESS CONTINUITY PLAN
SHE-BCP-A02 BUSINESS CONTINUITY INSPECTION
DRUG AND ALCOHOL
SHE-DAP-A01 DRUG AND ALCOHOL PROGRAMME
SHE-DAP-A02 INTOXICATING LIQUOR AND SUBSTANCES TEST RESULTS
SHE-DAP-A03 FITNESS AT WORK CHECKLIST
EMERGENCY MANAGEMENT 
SHE-EMP-A01 EMERGENCY MANAGEMENT PROGRAMME
SHE-EMP-A02 EMERGENCY TELEPHONE NUMBERS
SHE-EMP-A03 EMERGENCY TELEPHONE NUMBERS
SHE-EMP-A04 IN CASE OF FIRE OR OTHER EMERGENCY
HOUSEKEEPING
SHE-HSK-A01 HOUSEKEEPING PROGRAMME
SHE-HSK-A02 HOUSEKEEPING CHECKLIST 
SHE-HSK-A03 DAILY,WEEKLY HOUSEKEEPING SCHEDULE
INCIDENT MANAGEMENT 
SHE-INC-A01 INCIDENT MANAGEMENT PROCEDURE
SHE-INC-A02 INCIDENT MANAGEMENT STATEMENT
SHE-INC-A03 INCIDENT REGISTER
SHE-INC-A04 REPORTING INJURY PROCEDURE POSTER
SHE-INC-A05 DAILY FIRST AID TREATMENT REGISTER
SHE-INC-A06 MONTHLY FIRST AID EQUIPMENT REGISTER
SHE-INC-A07 NAME LIST OF FIRST AIDERS AND SAFETY REPS
SHE-INC-A08 FORM - COID - W.CL.1 - EMPLOYERS REPORT OF AN OCCUPATIONAL DISEASE(free)
SHE-INC-A09 FORM - COID - W.CL.2 - EMPLOYERS REPORT OF AN ACCIDENT(free)
SHE-INC-A10 FORM - COID - W.CL.6 - RESUMPTION REPORT(free)
RISK ASSESSMENT
SHE-RSK-A01 RISK ASSESSMENT METHODOLOGY AND PROCEDURE
STACKING AND STORING
SHE-SAS-A01 STACKING AND STORING PROGRAMME
SMOKING
SHE-SKG-A01 SMOKING PROGRAMME
SHE-SKG-A02 NO SMOKING SIGN 
SHE-SKG-A03 DESIGNATED SMOKING SIGN
TRAINING PROGAMME
SHE-TRN-A01 TRAINING PROGAMME
SHE-TRN-A02 TRAINING MATRIX
INDUCTION & TOOLBOX TALKS
SHE-TTL-A01 TOOLBOX TALKS AND INDUCTION PROGRAMME
VEHICLE USE
SHE-VHL-01 VEHICLE USE
WASTE MANAGEMENT
SHE-WMP-A01 WASTE MANAGEMENT PROGAMME
SHE-WMP-A02 WASTE MANAGEMENT INSPECTION

4. POLICIES
SHE-POL-A01 HEALTH AND SAFETY POLICY
SHE-POL-A02 BUSINESS CONTINUITY POLICY
SHE-POL-A03 DRUG AND ALCOHOL POLICY
SHE-POL-A04 EMERGENCY MANAGEMENT POLICY
SHE-POL-A05 RISK POLICY
SHE-POL-A06 SMOKING POLICY
SHE-POL-A07 HOUSEKEEPING POLICY
SHE-POL-A08 STACKING AND STORING POLICY
SHE-POL-A09 WASTE MANAGEMENT POLICY
SHE-POL-A10 ENVIRONMENTAL POLICY
SHE-POL-A11 INCIDENT MANAGEMENT POLICY

5. RISK ASSESSMENTS
SHE-BRA-A01 OFFICE BASELINE RISK ASSESSMENT HAZARD IDENTIFICATION & CONTROL
SHE-BRA-A02 OFFICE BASELINE RISK ASSESSMENT CLASSIFICATION AND RATINGS
SHE-BRA-A03 OFFICE BASELINE RISK ASSESSMENT METHODOLOGY

6. SAFE WORKING PROCEDURES AND METHOD STATEMENTS
SHE-SWP-A01 COMPUTER WORKSTATION
SHE-SWP-A02 DOOR SAFETY
SHE-SWP-A03 ERGONOMICS VIDEO DISPLAY TERMINALS
SHE-SWP-A04 ELECTRICAL OFFICE SAFETY
SHE-SWP-A05 FAN SAFETY
SHE-SWP-A06 FILE CABINET SAFETY
SHE-SWP-A07 FIRE IN OFFICE
SHE-SWP-A08 FIRST AID
SHE-SWP-A09 GENERAL CHEMICALS
SHE-SWP-A10 GENERAL RULES IN OFFICE
SHE-SWP-A11 HOUSEKEEPING
SHE-SWP-A12 MANUAL HANDLING OF OFFICE EQUIPMENT
SHE-SWP-A13 MOVING OF OFFICE FURNITURE
SHE-SWP-A14 OFFICE ENVIRONMENT – WELFARE & STORAGE
SHE-SWP-A15 PAPER CUTTER SHREDDER
SHE-SWP-A16 PHOTOCOPIES PAPER
SHE-SWP-A17 SAFE KEYBOARD USE
SHE-SWP-A18 SHARP OBJECTS
SHE-SWP-A19 STACKING AND STORAGE
SHE-SWP-A20 STAIR SAFETY
SHE-SWP-A21 STAPLER SAFETY
SHE-SWP-A22 UNLOADING OF VEHICLES
SHE-SWP-A23 WASTE MATERIALS
SHE-SWP-A24 WORKING ALONE
SHE-SWP-A25 CONTROL ROOM RESPONSE

7. REGISTERS
SHE-REG-A01 VEHICLE REGISTER
SHE-REG-A02 VISITOR ACCESS CONTROL REGISTER
SHE-REG-A03 FIRE FIGHTING EQUIPMENT MONTHLY REGISTER
SHE-REG-A04 PERSONAL PROTECTIVE EQUIPMENT ON HAND & ISSUED REGISTER
SHE-REG-A05 STACKING AND STORAGE MONTHLY REGISTER

8. INSPECTIONS AND CHECKLISTS
8.1 CHECKLISTS 
SHE-CHK-A01 ERGONOMICS CHECKLIST
SHE-CHK-A02 HOUSEKEEPING CHECKLIST
SHE-CHK-A03 WORKPLACE SHE INSPECTION CHECKLIST
SHE-CHK-A04 FIRE EXTINGUISHER EQUIPMENT CHECKLIST
SHE-CHK-A05 CONTROL ROOM RESPONSE
8.2 INSPECTIONS
8.2.1 GENERAL
SHE-INS-A01 VEHICLE INSPECTION
SHE-INS-A02 BUSINESS CONTINUITY
SHE-INS-A03 EMERGENCY MANAGEMENT EVACUATION COORDINATOR
SHE-INS-A04 FIRE EQUIPMENT
SHE-INS-A05 HOUSEKEEPING
SHE-INS-A06 HYGIENE
SHE-INS-A07 LIGHTING
SHE-INS-A08 PERSONAL PROTECTIVE EQUIPMENT
SHE-INS-A09 SAFETY SIGNS
SHE-INS-A10 VENTILATION
SHE-INS-A11 WASTE MANAGEMENT
8.2.2 DAILY
SHE-INS-A12 ABLUTION (CLEANING) DAILY
SHE-INS-A13 HOUSEKEEPING INSPECTION DAILY
SHE-INS-A14 PPE DAILY
SHE-INS-A15 REP SPOTTERS DAILY
8.2.3 WEEKLY
SHE-INS-A16 CLEANERS EQUIPMENT WEEKLY
8.2.4 MONTHLY
SHE-INS-A17 FIRE FIGHTING EQUIPMENT MONTHLY
SHE-INS-A18 FIRST AID BOX MONTHLY
SHE-INS-A19 KITCHEN AND CANTEEN MONTHLY
8.2.5 QUARTERLY
SHE-INS-A20 STACKING QUARTERLY

9. INTERNAL TRAINING
SHE-TRN-A01 OFFICE SAFETY TOOLBOX TALKS AND INDUCTION WITH REGISTER
SHE-TRN-A02 COMPANY SAFETY RULES INDUCTION WITH REGISTER
SHE-TRN-A03 COMMANDMENTS FOR SAFETY INDUCTION WITH REGISTER

10. SAFETY MEETINGS
SHE-SSM-A01 STANDARD SAFETY MEETING MINUTES
SHE-SSM-A02 STANDARD SAFETY REGISTER
SHE-SSM-A03 STANDARD MEETING REPORT

11. LOGBOOKS
SHE-LOG-A01 VEHICLE LOGBOOK

12. INTERNAL SURVEYS
SHE-SVY-A01 ERGONOMIC SURVEY
SHE-SVY-A02 NOTICE AND SYMBOLIC SIGNS SURVEY

13. OHS ACT AND REGULATIONS (free)
ENVIRON REG FOR WORKPLACES, 1987
ERGONOMICS REGULATION 2019
FACILITIES REGULATIONS 2004
GENERAL ADMINISTRATIVE REGULATIONS, 2003
GENERAL SAFETY REGULATIONS; 1986
OCCUPATIONAL HEALTH AND SAFETY ACT

 

INDEX (Part Two)

SITE ENVIRONMENT FILE

1. COMPANY & EMPLOYEE SUPPORTING DOCUMENTATION
COMPANY SUPPORTING DOCUMENTATION
INSERT HERE
EMPLOYEE SUPPORTING DOCUMENTATION
INSERT HERE

2. APPOINTMENT LETTERS AND ORGANOGRAM
SHE-APN-A03 FIRST AIDER
SHE-APN-B04 FIRE FIGHTER AND INSPECTOR
SHE-ORG-D01 SITE ORG

3. HEALTH, SAFETY AND ENVIRONMENTAL PROGRAMMES
HEALTH AND SAFETY PLAN
SHE-OHS-01 HEALTH AND SAFETY PLAN
VEHICLE USE
SHE-VHL-01 VEHICLE USE

4. POLICIES
SHE-POL-A01 HEALTH AND SAFETY POLICY
SHE-POL-A02 BUSINESS CONTINUITY POLICY
SHE-POL-A03 DRUG AND ALCOHOL POLICY
SHE-POL-A04 EMERGENCY MANAGEMENT POLICY
SHE-POL-A05 RISK POLICY
SHE-POL-A06 SMOKING POLICY
SHE-POL-A07 HOUSEKEEPING POLICY
SHE-POL-A08 STACKING AND STORING POLICY
SHE-POL-A09 WASTE MANAGEMENT POLICY
SHE-POL-A10 ENVIRONMENTAL POLICY
SHE-POL-A11 INCIDENT MANAGEMENT POLICY

5. RISK ASSESSMENTS
SHE-BRA-B01 SITE BASELINE RISK ASSESSMENT HAZARD IDENTIFICATION & CONTROL
SHE-BRA-B02 SITE BASELINE RISK ASSESSMENT CLASSIFICATION AND RATINGS
SHE-BRA-B03 SITE BASELINE RISK ASSESSMENT METHODOLOGY

6. SAFE WORKING PROCEDURES AND METHOD STATEMENTS
SHE-SWP-A26 SITE METHOD STATEMENTS AND SAFE OPERATING PROCEDURES

7. REGISTERS
SHE-REG-A01 VEHICLE REGISTER
SHE-REG-A02 VISITOR ACCESS CONTROL REGISTER
SHE-REG-A03 FIRE FIGHTING EQUIPMENT MONTHLY REGISTER
SHE-REG-A04 PERSONAL PROTECTIVE EQUIPMENT ON HAND & ISSUED REGISTER

8. INSPECTIONS AND CHECKLISTS
SHE-INS-B01 SITE SAFETY CHECKLISTS

9. INTERNAL TRAINING
SHE-TRN-B01 SITE SAFETY TOOLBOX TALKS AND INDUCTION WITH REGISTER
SHE-TRN-B02 SITE INDUCTION WITH REGISTER

10. SAFETY MEETINGS
SHE-SSM-A01 STANDARD SAFETY MEETING MINUTES
SHE-SSM-A02 STANDARD SAFETY REGISTER
SHE-SSM-A03 STANDARD MEETING REPORT

11. LOGBOOKS
SHE-LOG-A01 VEHICLE LOGBOOK
SHE-LOG-A02 SITE ACTIVITIES LOGBOOKS

12. OHS ACT AND REGULATIONS (free)
GENERAL ADMINISTRATIVE REGULATIONS, 2003
GENERAL SAFETY REGULATIONS; 1986
OCCUPATIONAL HEALTH AND SAFETY ACT

Note : If you require any additional documentation you can’t find here, let us know and we can compile it for you. Email us: info@grisk.co.za